IMPORTANT NOTES

• Submit your LOI and grant as early as possible; this will allow time to review and make necessary revisions to any missing information or errors.

• An invitation to apply doesn’t guarantee DEF approval, and 9-R review does not guarantee DEF approval.

• For Organizations Outside of School District 9-R: Organization must be a 501(c)3 non-profit. Grant must impact 9-R classrooms. Use of a 9-R facility or incorporation into a 9-R program will require the building supervisor’s permission; please document permission(s) in your grant. Note: technology and materials purchased within this grant become the property of Durango School District 9-R; exceptions can be made by DEF. 

• 9-R Employees:  Inform and discuss your application with your Principals and/or Department Heads to ensure your item will not be funded through district funding.

• Technology Requests: Applicants must inquire with 9-R Technology Department to ensure item(s) meet standard lists and infrastructure requirements (i.e. connectivity, Wi-Fi, installation). 

• Prepare your budget: Contact the 9-R Grants Fiscal Coordinator at (970) 247-5411 ext. 1416 to review your budget details.  Contact the 9-R Finance Department to verify the necessary information (i.e. W-9) for your intended vendor(s) is on file with 9-R.  

• At its discretion, DEF may require additional verification of the ability and qualifications of the grant applicant(s) to implement the proposed program.

• Grants must be fully implemented within one year of award. Exceptions must have DEF approval.

• Changes in the use of funds must be pre-approved by DEF.

• A Post-Grant Evaluation is required for all awarded grants within 6 months of grant implementation.  An evaluation must be submitted before grantee can be considered for subsequent grants. 

• The recipient will acknowledge DEF support and will allow the use of program materials and photographs for DEF publicity. Recipient must obtain student and parent/guardian (for minors) permissions prior to submitting photographs to DEF.

• DEF loves to see grants in action.  Please contact DEF to schedule a school visit after awarded grants have been implemented. DEF can help take photographs and document your efforts for your post-grant evaluation.